Civil registration is a continuous, permanent and compulsory recording of vital events in the life of an individual such as birth, marriage and death, as well as all decrees, legal instruments and judicial orders affecting his civil status in appropriate Registers as mandated by the Civil Registry Law. Civil registration was made compulsory in the Philippines with the enactment of the Civil Registry Law (R.A. No. 3753).
The Philippine Embassy as provided for in the Civil Registry Law (RA No. 3753) and Clerical Error Law (RA 9048), shall carry out and enforce the provisions of the Civil Registry Law of the Philippines in the following instances:
- Report of Birth (for those born in Qatar of Filipino parent/s)
- Legitimation due to Subsequent Marriage of Parents
- Acknowledgement or Admission of Paternity (R.A. 9255)
- Report of Marriage (marriages solemnized in Qatar)
- Marriage Solemnized at the Philippine Embassy in Doha, Qatar
- Report of Death
- Correction of Names and/or Clerical Error under R.A. 9048
All civil registry reports of Filipinos residing in Qatar should be reported to the Philippine Embassy in Doha not later than twelve (12) months from occurrence, for transmittal to the Office of the Civil Registrar-General, National Statistics Office (NSO), Manila. Civil registry reports not registered within the period stated above are considered late, in which case, requirements for delayed registration will apply.
REPORT OF BIRTH AND PASSPORT ISSUANCE OF NEWBORN
- Original Birth Certificate (Qatar-issued white and yellow colored birth certificates) plus five (5) photocopies each
- Original Marriage Certificate of parents preferably issued by the National Statistics Office (NSO) and authenticated by the Department of Foreign Affairs plus five (5) photocopies
- Five (5) photocopies of both parents’ passports (page with parents’ picture and signature)
- Duly accomplished Report of Birth Form and passport application form
Report of Birth : QR 100.00
ePassport : QR 240.00
If applying for Delayed Registration : QR 100.00
(Additional fee for births not registered within one year from occurrence)
REQUIREMENTS FOR LATE REGISTRATION OF REPORT OF BIRTH
Submit the following documents (original plus 5 photocopies each)
1. Report of Birth Form (FA Form No. 40)
a. Entries must be typewritten or printed legibly
b. Entries must be at the time of birth of the child
c. Must contain the printed names and signatures of witnesses
( disinterested persons)
2. Negative Certification of Birth Record from the National Statistics Office
3. Birth Certificate with English translation
4. First passport of the child or travel document (photocopies of data pages)
(in case of unavailability, execute affidavit of loss/explanation plus copy of
5. Authenticated marriage certificate of parents issued by NSO
6. Passport of parents used at the time of birth of the child (photocopies of data pages) in case of unavailability, execute affidavit of loss/explanation plus copy of present passport
7. Five recent passport size (4.5x 3.5 cm) photos of the child.
The Embassy solemnizes marriages only if both parties are Filipinos. Once the application for marriage is received and processed, the wedding ceremony is scheduled to take place at the Embassy. Right after the wedding ceremony, the original marriage contract is issued to the couple.
Requirements for Marriage at the Philippine Embassy
- Contracting parties should be both Filipino citizens
- Certificate of No Marriage (CENOMAR) from NSO duly authenticated by the Department of Foreign Affairs ( original plus 4 copies)
- Birth Certificate of both contracting parties from NSO duly authenticated by the Department of Foreign Affairs ( original plus 4 copies)
- Photo and Signature page of Passport plus 4 copies each
- Six pieces photos (size 1X1 of both parties)
- Letter of No Objection to Marry issued by the employers of both parties
- Joint Affidavit of Intention to get married executed by contracting parties to be notarized by the Embassy
- Wedding Announcement/Notice to be posted for a minimum of 10 working days prior to the wedding date
- Application for Marriage License issued by the Philippine Embassy
QR 100.00 – Notarization fee for Joint Affidavit
QR 100.00 – Application for Marriage License
QR 240.00 – Marriage Solemnization
QR 100.00 – Report of Marriage for NSO Registration
*If the contracting party is below 25 years old, an affidavit of consent signed by the parent/s is required.
*If the contracting party is annulled, submit annotated marriage certificate from NSO duly authenticated by the Department of Foreign Affairs and original court decision.
*If the contracting party is a widow/er, submit marriage certificate and death certificate of spouse, both from NSO duly authenticated by the Department of Foreign Affairs.
REQUIREMENTS FOR LEGAL CAPACITY TO CONTRACT MARRIAGE
(for a Filipino national marrying a foreign national)
- Certificate of No Record of Marriage (CENOMAR) issued by the National Statistics Office (NSO) and duly authenticated by the Department of Foreign Affairs – present original and one photocopy
- Birth Certificate issued by NSO and duly authenticated by the Department of Foreign Affairs – present original and one photocopy
- One (1) photocopy each of the passport of the contracting parties with their personal details and signature
- Affidavit of Intent to Marry
- Philippine address of the Filipino party
- Fee: QR 200.00
Requirements for Report of Marriage / LATE REGISTRATION
- Certificate of No Marriage (CENOMAR) from NSO duly authenticated by the Department of Foreign Affairs (original and 4 copies)
- Marriage Certificate – if married in the Court or Church, it should be translated in English with the stamp of the Ministry of Foreign Affairs in Qatar (original plus 4 copies)
- Birth certificate of both parties: for Filipino citizen, submit original birth certificate from NSO duly authenticated by the Department of Foreign Affairs; and for foreign nationals, submit birth certificate from country of birth.
- Duly accomplished Report of Marriage Form (plus 4 copies)
- Passport copy of both parties (1st page and w/ stamp visa) plus 4 copies
- Four pieces of photos (1×1 of both parties)
- For Divorced, Annulled, or Widowed applicants, submit original and copies of divorce decree, decision regarding annulment, or death certificate of spouse.
- The Embassy may require additional requirements as deemed necessary.
QR 100.00 – Report of Marriage
QR 100.00 – Delayed Registration of Report of Marriage
QR 100.00 – Attestation of Marriage
The Embassy receives and processes the documents required for the shipment of the human remains of a Filipino national to the Philippines.
REQUIREMENTS FOR REPATRIATION OF HUMAN REMAINS
- Death Certificate issued by the Supreme Council of Health, Public Health Department of Qatar (original plus 6 copies)
- Transfer of Dead Body Certificate issued by the Ministry of Interior of Qatar (original plus 6 copies)
- Notification of Death issued by the Ministry of Public health Central Statistical organization of Qatar (original plus 6 copies)
- Photocopy of the deceased’s passport ( 1st and last page) – 6 copies
- Photocopy of the passport of the person accompanying the remains ( page with personal data) – 6 copies
- Airway bill ( original plus 6 copies)
- Embalming and Sealing Certificate issued by the National Health Authority of Qatar ( original plus 6 copies)
- Police Report from the Qatar Police Department (in English language) if cause of death is accident or suicide ( original plus 6 copies)
- The Embassy may require additional requirements as deemed necessary.